Add rocket fuel to your business with cloud accounting software
An introduction to cloud accounting
At Wilson Partners we believe access to quality data is one the best ways to help you achieve your business goals faster. That’s why we encourage our clients to be one step ahead and have moved many of them over to Xero, a leading accountancy cloud software package.
Cloud accounting allows users to manage their books online via a virtual dashboard. As with all cloud software it is constantly being updated so there are always new features and tools to improve the user experience.
Moving to Xero is not just about changing your accounting system, but is the gateway to a wealth of opportunities to improve your business. As well as managing your accounting, you can integrate all manner of data feeds giving you realtime insight across the whole of your business from operations to sales, marketing, your people and of course your cashflow.
A well integrated cloud accounting system can give you metrics across the whole of your business enabling quick decision making at both ends of the spectrum meaning you can see off potential disasters before they happen and take advantage of opportunities before you’ve missed them.
Why do we love Xero?
We have been working with and recommending Xero since 2013. We are Platinum Champion Partners and of course we practice what we preach – using if for our own business!
We are big fans of it thanks to its easy to use, flexible platform that also allows integration with other cloud solutions helping us to streamline processes and focus on key performance metrics and not just numbers.
The various reporting functions both within Xero and its partners gives you a vastly improved insight into your business including:
- Improved profit and cash flow opportunities
- Greater efficiencies and less time spent on mundane/repetitive tasks
- Better understanding and decision making
- Less headaches
- Reduced risk – data is secure and automatically backed up
An integrated Cloud platform helping drive better decisions
It’s not just about Xero, but how it contributes to a wider suite of apps to streamline all areas of the business.
We have tried and tested a number of cloud solutions that integrate with Xero to come up with our preferred Cloud Platform Solution.
The suite of cloud solutions helps streamline the process from data entry, to debt management and reporting across a plethora of metrics enabling confident decision making across all the data drivers in your business.
Manage your accounting transactions
Xero is a Cloud Accounting software solution.
Within Xero there are a number of useful modules:
- Expense management
- Tracking options, whether that is by department, cost centre, region or something of your choice
- Project management
- Budget management
Transfer your data from your existing software
Movemybooks is a tool to help us move your data from your existing accounting software.
Movemybooks will connect to both your existing accounting data and your new Xero platform transferring the data on a like for like basis*.
The benefits include:
- No loss of historic data
- Ability to continue to report against comparative figures
- Seamless transition
*There are some exceptions and limitations. We will talk you through these on a case by case basis.
Streamline your data entry & invoice processing
Datamolino and Dext are data entry and invoice processing tools.
They accept invoices by either emailing the invoice to the system or uploading it manually. They will then extract the data from the invoice, including contact, date, invoice number, currency, VAT and amounts, allowing you to review it before publishing it in Xero.
With the entry in Xero it will store a copy of the original document allowing users to drill down from any report right down to the originating document.
- Streamlined processing – less time manually keying in data
- More consistent and accurate data capture
- Copies of invoices stored with the original transaction entry for more detailed drill down and audit trail
Obtain approvals of invoice at the right level.
ApprovalMax is an invoice approval tool.
Once the invoices are in Xero they are pushed out for approval using a workflow which is
configurable to individual business requirements.
For us, this provides security knowing that we have not received an invoice to pay via a corrupt email. For you, it gives you full visibility of all costs in one structured place allowing you to get your cost centre heads involved in the finances to have better control over your spend.
The benefits include:
- Sharing tasks to free up your time
- More consistent and accurate data capture
- Security against hacked emails
Manage your Payroll requirements
Paycircle is a payroll software solution.
It is used by Wilson Partners as a Payroll bureau allowing all the workflows to be automated.
It also integrates with Xero posting the payroll journal into Xero.
The benefits include:
- Accurate payroll calculations
- Time saving as you do not need to enter the journal
- Full integration with HMRC
- Electronic portal for employee payslips and P60’s
Manage your customer receipts
GoCardless is a tool for collecting cash from your customers via direct debit.
GoCardless has an easy set up process and pulls data from Xero to initiate the collection of the monies.
We encourage businesses to set up direct debits with their customers where possible.
The benefits include:
- Better cashflow
- No need to chase monies
- Use the additional cash created to invest more in the business and remove cash flow headaches
Manage your outstanding invoices
Chaser is a debtor tracking and collection software.
Chaser integrates with Xero pulling out outstanding invoices and sending reminders at pre-determined dates giving your customer the opportunity to request copy invoices, raise queries or reminding them to make payment.
The benefits include:
- Reduced time contacting customers
- Invoices paid quicker
- Improved debtor days = improved cashflow
Create a reporting pack that suits you
Syft Analytics is a reporting software tool.
Syft Analytics pulls the financial data from Xero and presents the information in a layout set up that is beneficial to you.
As well as the standard Balance Sheet and Profit & Loss reports, it provides healthcheck
information and key performance indicators, allowing you to get a clear visual on your business.
The benefits include:
- Reporting focussed on your key performance indicators
- Better understanding of your business
- Better decision making
Create a consolidated reporting pack that suits you
Joiin is a consolidation reporting software tool.
Joiin pulls the financial data from all group companies within Xero and presents the information in a layout set up that is beneficial to you to allow you to have an overview of your group.
As well as the standard Balance Sheet and Profit & Loss reports it provides key performance indicators, allowing you to get a clear visual on your business.
The benefits include:
- A consolidated view of the whole group
- Better understanding of your businessss
- Better decision making
Manage your taxes on your Crypto transactions
CryptoTax calculator is a tool for calculating your taxes on all your Crypto currency transactions.
CryptoTax calculator will collate all your Crypto Wallets in once place and assess the potential tax treatment for each taxable transaction.
The benefits include:
- Simple set up
- All accounts in one place
- Evidence to support your tax filingsg
Manage payments to suppliers and employees
Telleroo is a payment processing system.
Telleroo integrates directly with Xero and works with Paycircle to create and send UK payment batches in a secure, accurate and streamlined manner.
It then accounts for the entries within Xero keeping your accounting records constantly up to date.
The benefits include:
- Streamlined process – there is no need to duplicate entry of data within the payment system or back into Xero
- Accurate – the payment batch is created from the source data so no error in copying the data
- Secure – the system flags to the approver any changes in bank details and each payment goes through a dual approval process
- Takes away the bank admin – the client does not need to set Wilson Partners up on their company bank mandate and deal with the admin and costs that comes with user management
Manage & streamline your intercompany transactions
Mayday is a tool to assist with the management of intercompany transactions and balances.
Mayday connects the data across group entities within Xero.
The benefits include:
- Balancer – to check that all your intercompany balances reconcile, and helps identify where the discrepancies are:-
- BRAG – helps with the reconciliation of invoices settled by another entity
- Recharges – helps keep track of and costs that need to be recharged between entities
Manage your forecasts and report against them
Brixx is a tool to create flexible balance sheet, profit & loss and cashflow forecasts allowing you to report actuals against those forecasts.
Brixx will connect to your Xero accounting software to pull through the nominal code structure to make it easy to update the components with your forecasts. You can create forecast at business, department or project level.
The benefits include:
- Flexibility of forecasting
- Visibility of actuals against forecast
- Rolling forecasts
Manage your stock transactions
Unleashed and Cin7 are both Stock Management tools.
Stock Management tools are designed for businesses needing robust stock control and efficiency in managing their supply chains. They provide real-time tracking of stock levels, orders, and production, making it a valuable tool for wholesalers, manufacturers, and distributors. With seamless integration into accounting platforms like Xero, they ensures that inventory data and financial information are aligned, helping to streamline processes for better business management.
They offer full visibility into your stock movements, enabling smarter purchasing decisions and minimizing the risk of overstocking or running out of products. By centralizing all inventory-related tasks, the software allows you to manage multiple warehouses, track sales, and monitor costs, all from one user-friendly platform.
The benefits include:
- Real-time visibility into stock levels and orders
- Integration with accounting and eCommerce platforms
- Centralized control over inventory across multiple locations
Manage your employee & credit card expenses
Pleo is a tool that helps with expense and credit card management.
Pleo allows employees to manage spend on the go and integrates directly with Xero to account for them in real-time.
Beyond accounting
You may need, or already have, specific tools to manage different areas of your business such as project management, stock control, CRM, ePos or website analytics. Many of these are available through the Xero app store and can be brought together to report in a single dashboard to give you oversight of your business performance.
Already use other finance tools?
Whilst we have demonstrated a platform that works well for us and for many of our clients, you may already have your own finance tools that could be managing stock, bookings or sales.
We will be happy to explore whether your processes can be streamlined into Xero, either by using an open API, a third party integration tool or putting together an export/import process.
Don’t just take our word for it - get a free demonstration.
Contact your client manager or email:
info@wilson-partners.co.uk or call 01628 770 770
Our knowledge does not stop at Xero
As a platinum partner, Xero is our preferred tool. However, we recognise that our clients have other preferences and requirements. So our knowledge does not stop at Xero.
We have experience in other tools:
Low Tier: Quickbooks
Mid Tier: iPlicit, Netsuite
High Tier: Business Central, SAP, Netsuite
The criteria for deciding which tool is best for your business will depend on:
- Trading activity
- Volume of transactions
- Complexity of transactions
- Reporting requirements
- Flow of information
We can cover Quickbooks set up and integrations inhouse. For Mid and Higher tier tools we would work with the client and the software company to set up and configure the system to best suit the clients needs.
Page reviewed May 2025.
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